June 16, 2024

Notarization is an important process that helps to ensure the validity of documents. When you need to notarize a document, it’s important to make sure the process goes as smoothly as possible. Here are five steps to help make sure your notarization goes smoothly:

Don’t Forget Your Seal

The notary public must affix their notary seal to the document. The notary seal shows that you are authorized to notarize documents in the state in which you are commissioned. Notary seals or notary public stamps will also include the notary’s name, commission number, and expiration date.

Verify the Signers Identity

You are required to verify the signer’s identity. You can do this by asking to see the signer’s driver’s license or other government-issued identification. You may also require the signer to provide additional identification, such as a passport or birth certificate.

Understand the Document

As a notary, you must make sure you understand the document that is being notarized. You should carefully scan the document and make sure you are clear on what it is and what it requires.

Check Awareness and Willingness

You must make sure the signer is aware of what they are signing and that they are willing to sign the document. You should ask the signer if they have any questions about the document and make sure they understand it before proceeding.

Sign the Document

After you have verified the signer’s identity and understand the document, the signer will then need to sign the document in front of the notary. You will then sign and date the document.

Notarize the Document

You can now affix your notary seal to the document. The notary seal shows that the document has been notarized and is now legally binding. The notarization process is now complete!

Complete Your Journal Entry

After the notarization is complete, you will need to make a journal entry. The journal entry will include the date, time, document type, and signer’s information. In some states, you may also be required to keep a copy of the document in your records.

Check Your Work

Before you leave, it’s always a good idea to check your work. Make sure the notary seal is affixed to the document and that all of the notary’s information is correct. You should also make sure the journal entry is complete and accurate.

Notarizations are an important part of ensuring the validity of documents. By following these eight steps, you can help make sure your notarization goes smoothly.